AI Transcript Processing Guide: Free Prompt Template
Transform raw transcripts into professional documents using our free AI prompt template. Works with ChatGPT, Claude, and other AI chat tools to turn speaker-labeled text into polished content.
What AI Chat Can Do for Your Raw Transcripts
Raw transcripts from AI transcription services contain speaker labels (Speaker A, Speaker B) and timestamps, but they need processing to become truly useful documents. AI chat tools can transform these raw transcripts into professional, readable content in minutes.
✅ Before: Raw Transcript Issues
- • Generic speaker labels (Speaker A, B, C)
- • Minimal formatting and structure
- • Filler words and repetitions
- • No contextual organization
- • Hard to scan for key information
🎯 After: AI-Processed Results
- • Real names assigned to speakers
- • Professional formatting and headers
- • Clean, readable sentences
- • Organized by topics or themes
- • Scannable with key points highlighted
The AI Prompt Template
📋 Copy & Paste This Prompt
**AI TRANSCRIPT PROCESSING PROMPT** *Developed by BrassTranscripts for use in AI chats* I have a raw transcript from an AI transcription service (such as from BrassTranscripts) that needs processing. Please help me transform it into a professional, readable document. **IMPORTANT: Your output should be the complete processed transcript, not just a summary.** Before I paste the transcript, please ask me these clarifying questions to ensure the best results: 1. What type of recording is this? (meeting, interview, podcast, lecture, etc.) 2. How many speakers are in the transcript and do you know their names/roles? 3. What was the main purpose or topic of this recording? 4. Do you want me to create section headers based on topic changes? 5. Would you also like a separate executive summary section in addition to the full processed transcript? **PROCESSING INSTRUCTIONS FOR YOU TO FOLLOW:** 1. Replace "Speaker A", "Speaker B", etc. with the actual names I provide 2. Clean up filler words (um, uh, like, you know) while preserving natural speech patterns 3. Fix grammar errors and improve sentence structure for readability 4. Add appropriate paragraph breaks and formatting 5. Create clear section headers if there are distinct topics (based on my preference) 6. Preserve ALL important information, context, and meaning 7. Maintain each speaker's conversational tone and personality 8. Use markdown formatting for the final output 9. Bold key decisions, important points, or action items **WHAT I'LL PROVIDE NEXT:** After you ask your clarifying questions and I answer them, I'll upload the transcript file or paste my raw transcript below for you to process according to the instructions above. Please start by asking me the clarifying questions so we can get the best results!
📖 Get This Prompt from GitHub
Access this prompt in different formats from our open-source repository:
Prompt Variations for Different AI Tools
🤖 ChatGPT Optimized Version
Enhanced for ChatGPT's conversation style and context handling
✅ Works best with GPT-4 and GPT-3.5 Turbo
🎯 Claude Optimized Version
Tailored for Claude's analytical approach and detailed processing
✅ Optimized for Claude Sonnet and Opus
💎 Google Gemini Version
Adapted for Gemini's multimodal capabilities and processing style
✅ Works with Gemini Pro and Ultra
🌐 Universal AI Chat Version
Compatible with any AI chat tool - our main template works everywhere
✅ Works with ChatGPT, Claude, Gemini, Perplexity, and more
Specialized Prompts for Different Use Cases
📋 Business Meeting Minutes
Additional Processing Instructions:
- • Extract action items and assign them to specific people
- • Highlight decisions made during the meeting
- • Create a "Next Steps" section at the end
- • Format as formal meeting minutes with attendee list
🎤 Research Interviews
Additional Processing Instructions:
- • Organize responses by interview questions
- • Preserve exact quotes for research purposes
- • Identify key themes and insights
- • Format for easy analysis and coding
🎧 Podcast Show Notes
Additional Processing Instructions:
- • Create timestamps for major topic changes
- • Extract quotable moments and key insights
- • Identify topics for social media posts
- • Generate chapter markers for listeners
Advanced Tips for Better Results
💡 Pro Tips for AI Prompting
- Be specific about tone: Specify if you want formal, conversational, or technical language
- Provide context: Tell the AI what the meeting/interview was about
- Set length expectations: Specify if you want a summary or full transcript
- Request examples: Ask the AI to show formatting before processing
🔧 Technical Considerations
- Break up long transcripts: Process in chunks if over 10,000 words
- Keep speaker mapping consistent: Use the same names throughout
- Preserve timestamps: Keep important time markers for reference
- Save originals: Always keep a copy of your raw transcript
Limitations and Important Considerations
⚠️ What AI Chat Cannot Do
- • Perfect accuracy: AI may misinterpret context or make assumptions
- • Domain expertise: May not understand specialized technical terms
- • Speaker identification: Cannot automatically determine who is speaking without your input
- • Emotional context: May miss sarcasm, tone, or non-verbal cues
🛡️ Privacy and Security Notes
- • Confidential information: Be cautious with sensitive business or personal data
- • AI chat storage: Some platforms may store conversation history
- • Review before sharing: Always review AI-processed content before distribution
- • Compliance requirements: Check if your industry has restrictions on AI processing
✅ Best Practices for Quality
- • Always review output: Human oversight is essential for accuracy
- • Start with high-quality transcripts: Better input = better output (improve your audio quality)
- • Iterate and refine: Use follow-up prompts to improve results
- • Test different AI tools: ChatGPT, Claude, and others may perform differently
Quick Start Checklist
Popular Applications
Business Professionals
Meeting minutes, client calls, team standups
Content Creators
Podcast show notes, interview summaries, video scripts
Researchers
Interview analysis, focus groups, academic discussions
Legal Professionals
Deposition summaries, client consultations, case notes
AI Chat Tools Comparison
ChatGPT (OpenAI)
Best for: General formatting, creative writing
Limitations: Token limits, may hallucinate
Claude (Anthropic)
Best for: Long documents, detailed analysis
Limitations: Slower processing, conservative
Gemini (Google)
Best for: Research integration, fact-checking
Limitations: Less creative, formal tone
Ready to Transform Your Raw Transcripts?
Start with high-quality raw transcripts from our AI transcription service, then use these AI chat techniques to create professional, polished documents.