Meeting Transcription Software: AI Transcripts for Teams [2025]
Transcribe business meetings, Zoom calls, and team discussions in 1-3 minutes. Get speaker-labeled transcripts with timestamps for searchable meeting notes, action items, and team accountability. $0.15/minute, no subscription.
Why Teams Need Meeting Transcription Software
Meeting transcription transforms fleeting conversations into searchable, actionable documentation. Here's how teams benefit:
🎯 Capture Action Items & Decisions
Memory fades. Meeting transcripts provide permanent records of who agreed to do what, what decisions were made, and when deadlines were set. Search transcripts to verify commitments and track accountability.
Business impact: Reduce miscommunication, improve follow-through, create audit trails for project decisions.
🔍 Searchable Meeting History
"Who suggested that feature in the Q3 planning meeting?" Search all meeting transcripts to find specific discussions, decisions, or topics. Never lose important context buried in hours of recorded meetings.
Productivity gain: Find information in seconds instead of re-watching hour-long recordings or asking teammates to recall discussions.
👥 Share with Absent Team Members
Remote teams across time zones need async communication. Meeting transcripts let absent team members catch up without watching hour-long recordings. Read the transcript in 5-10 minutes instead of watching 60 minutes of video.
Remote work benefit: Enable async participation for distributed teams, sick days, and conflicting schedules.
📝 Faster Meeting Notes Creation
Stop manually typing meeting notes. Start with an accurate transcript and extract key points, action items, and decisions. Meeting notes creation time drops from 30 minutes to 5 minutes.
Time savings: Automated transcription is 6x faster than manual note-taking, freeing team members to participate fully in discussions.
⚖️ Compliance & Documentation
Some industries require meeting documentation for compliance (healthcare, finance, legal). Transcripts provide permanent, searchable records for regulatory requirements, HR investigations, or legal discovery.
Compliance use: Board meetings, HR discussions, client consultations, performance reviews, disciplinary meetings.
How to Transcribe Meeting Recordings (5 Steps)
Record Your Meeting
Record using Zoom, Microsoft Teams, Google Meet, or in-person recording devices. Download the recording file after the meeting ends.
- • Zoom: Click "Record" → Download cloud recording or find local recording
- • Teams: Record meeting → Download from Teams or Stream
- • Google Meet: Record → Find in Google Drive
- • In-person: Use phone recorder or dedicated audio recorder
Upload Meeting Recording
Drag and drop audio (MP3, M4A, WAV) or video (MP4, MOV, WebM) meeting files. Maximum 250MB and 2 hours duration. The system automatically extracts audio from video files.
AI Identifies Speakers Automatically
WhisperX large-v3 transcribes speech while Pyannote 3.1 identifies different speakers. Processing takes 1-3 minutes per hour—a 60-minute meeting completes in 1-3 minutes.
Preview Quality Free
Review the first 30 words before paying. Verify transcription accuracy and speaker separation meet your documentation needs.
Download & Create Meeting Notes
Pay $0.15/minute and download all 4 formats. Use TXT for meeting notes, JSON for structured data, SRT/VTT for video captions. Extract action items, decisions, and key discussion points.
Meeting Transcription Use Cases
💼 Team Standups & Status Meetings
Daily or weekly team standups generate action items and blockers. Transcripts create searchable records of what each team member is working on and what obstacles need addressing.
Value: Track team progress over time, identify recurring blockers, share updates with absent team members.
🎯 Client Meetings & Consultations
Client calls contain important requirements, feedback, and commitments. Transcripts provide exact records of what clients requested, preventing scope creep and miscommunication.
Protection: Document client requests, verify requirements, create audit trails for project scope changes.
📋 Project Planning Meetings
Strategy sessions and planning meetings make critical decisions about project direction. Transcripts document the reasoning behind decisions for future reference.
Context preservation: Understand why decisions were made months later when team members ask "Why did we do it this way?"
🏢 Board Meetings & Executive Sessions
Board meetings and executive sessions often require formal documentation for compliance, governance, or legal purposes. Transcripts provide accurate records of motions, votes, and discussions.
Governance: Meet documentation requirements, create official records, support legal compliance.
📞 Sales & Discovery Calls
Sales teams transcribe discovery calls to identify customer pain points, objections, and buying signals. Review transcripts to improve sales pitches and train new reps.
Sales enablement: Extract customer language, identify objection patterns, create training material.
🎓 Training & Onboarding Sessions
Training sessions and onboarding meetings contain valuable knowledge. Transcripts create searchable knowledge bases for new team members to reference during their learning period.
Knowledge management: Build training libraries, reduce repeated questions, enable self-service learning.
👤 HR & Performance Reviews
HR meetings including performance reviews, disciplinary discussions, and exit interviews benefit from accurate documentation for compliance and dispute resolution.
HR protection: Document conversations, support fair evaluations, provide evidence for legal matters.
🔬 Research Interviews & Focus Groups
User research, market research, and focus group sessions require accurate transcripts for analysis. Speaker identification tracks which participants said what for qualitative coding.
Research analysis: Code transcripts in MAXQDA/NVivo, extract quotes, identify themes across participants.
Meeting Transcription Software Features
Automatic Speaker Identification
Pyannote 3.1 speaker diarization automatically identifies different speakers in meetings. Essential for multi-participant meetings where you need to track who said what for action items and accountability.
Speaker A: Let's prioritize the dashboard redesign for Q1.
Speaker B: Agreed. I can have mockups ready by end of week.
Speaker C: I'll need those mockups to start development planning.
Speaker A: Perfect. Mark, you'll own the dashboard project.
Accountability tracking: Know exactly who committed to action items and made decisions.
Searchable Text for Quick Reference
All transcript formats are fully searchable. Use Ctrl+F / Cmd+F to find specific topics, decisions, or participant statements instantly instead of scrubbing through hour-long recordings.
Fast Processing for Same-Day Notes
WhisperX processes at 20-60x realtime speed. Get transcripts within minutes of uploading for immediate meeting notes creation:
Zoom, Teams, Google Meet Compatible
Works with recordings from all major video conferencing platforms:
Zoom Meetings
Cloud recordings (MP4, M4A) or local recordings. Download from Zoom portal, upload to BrassTranscripts.
Microsoft Teams
Download from Teams or Stream. Supports MP4 video and M4A audio recordings.
Google Meet
Download from Google Drive. Supports Meet cloud recordings in MP4 format.
Any Platform
Webex, BlueJeans, in-person recordings—any audio or video format works.
Meeting Transcription Software Pricing
Simple per-minute pricing with no subscription. Pay only for meetings you transcribe—perfect for teams with variable meeting schedules.
| Meeting Length | Price Per Meeting | 10 Meetings/Month | Common Meeting Type |
|---|---|---|---|
| 15 minutes | $2.25 | $22.50/month | Daily standups |
| 30 minutes | $4.50 | $45.00/month | Team meetings, 1-on-1s |
| 60 minutes | $9.00 | $90.00/month | Client calls, planning |
| 90 minutes | $13.50 | $135.00/month | Workshops, training |
What's Included with Every Meeting Transcript
- ✓ Automatic speaker identification (track who said what)
- ✓ All 4 formats: TXT, SRT, VTT, JSON
- ✓ Processing in 1-3 minutes per hour
- ✓ Searchable text for quick reference
- ✓ 30-word preview before payment
- ✓ 100% money-back satisfaction guarantee
Why Teams Choose BrassTranscripts for Meeting Transcription
No Subscription Required
Pay per meeting, not monthly fees—perfect for variable schedules
Automatic Speaker Identification
Track who said what for action items and accountability
Fast Processing (1-3 Min/Hour)
Get transcripts within minutes for immediate meeting notes
Searchable Text
Find specific topics, decisions, or statements instantly
Zoom/Teams/Meet Compatible
Works with all major video conferencing platforms
Privacy Focused
Files deleted after 24-48 hours, never used for AI training
Ready to Transcribe Your Team Meetings?
Upload meeting • Get transcript with speaker labels • Create searchable meeting notes
Transcribe Meeting Now →Preview free • From $2.25 • No subscription • 100% satisfaction guarantee
Looking for a Meeting Transcription Alternative?
Compare BrassTranscripts to Otter.ai for meeting transcription. Get the same speaker identification and meeting notes features without a monthly subscription.
vs Otter.ai
No subscription required - perfect for teams with occasional meetings or light transcription needs
Frequently Asked Questions About Meeting Transcription
How do I transcribe a meeting recording?
Upload your meeting audio or video file (from Zoom, Teams, Google Meet, or in-person recordings). Our AI processes the recording using WhisperX large-v3 with Pyannote 3.1 speaker diarization to automatically identify different speakers. Processing takes 1-3 minutes per hour. Preview the first 30 words free, then pay $0.15/minute to download transcripts in TXT, SRT, VTT, and JSON formats.
Does meeting transcription software include speaker identification?
Yes. Our meeting transcription software automatically identifies and labels different speakers using Pyannote 3.1 speaker diarization. The system analyzes voice characteristics to distinguish between meeting participants and assigns consistent labels (Speaker A, Speaker B, etc.) throughout the transcript. Essential for tracking who said what in team meetings.
Can I transcribe Zoom meeting recordings?
Yes. Upload Zoom cloud recordings or local recordings to transcribe. Works with all video conferencing platforms including Zoom, Microsoft Teams, Google Meet, Webex, and BlueJeans. The system extracts audio and transcribes with automatic speaker identification. Both video (MP4) and audio (M4A) recordings supported.
How long does it take to transcribe a meeting?
Processing takes 1-3 minutes per hour of meeting audio. A 30-minute team meeting typically processes in ~1 minute, 60-minute meeting in 1-3 minutes. You'll receive transcripts within minutes of uploading, enabling immediate action item extraction and meeting notes creation.
What is the best meeting transcription software?
The best meeting transcription software provides automatic speaker identification, fast processing, searchable transcripts, and affordable pricing. BrassTranscripts uses WhisperX large-v3 for professional-grade accuracy plus Pyannote 3.1 for automatic speaker labeling. Processing takes 1-3 minutes per hour with pay-per-use pricing at $0.15/minute—no subscription required.
How much does meeting transcription software cost?
Pricing is $2.25 for meetings 1-15 minutes, then $0.15 per minute for meetings 16+ minutes. A 30-minute meeting costs $4.50, 60-minute costs $9.00. No subscription or monthly fees—pay only for meetings you transcribe. All 4 formats (TXT, SRT, VTT, JSON) included with every transcript.
Can I search meeting transcripts for specific topics?
Yes. Meeting transcripts in TXT or JSON format are fully searchable using any text editor or search tool. Use Ctrl+F (Windows) or Cmd+F (Mac) to find specific keywords, decisions, action items, or participant statements. JSON format enables advanced filtering by speaker, timestamp, or segment.
Is meeting transcription software secure for confidential meetings?
Yes. Audio files are automatically deleted after 24 hours, transcripts after 48 hours. We don't store personal information, don't use tracking cookies, and never use your audio or transcripts for AI model training. Payment processing is secure via LemonSqueezy. No data sharing with third parties.
Have more questions about meeting transcription? Visit our complete FAQ page or contact support@brasstranscripts.com.