Turn Meeting Transcripts Into Executive Summaries: 5 AI Prompts That Save Hours

Analyze this meeting transcript and create a concise executive summary formatted for C-level review:

## Executive Summary
Write 2-3 sentences that capture: the meeting's strategic purpose, key decisions reached, and primary outcomes achieved.

## Critical Decisions Made
List each major decision with:
- The specific decision
- Who made it (or voting outcome)
- Strategic rationale given
- Implementation timeline if mentioned

## Action Items & Accountability
For each action item identified:
- **Task:** [specific deliverable]
- **Owner:** [responsible person/team]
- **Deadline:** [specific date or timeframe]
- **Dependencies:** [what needs to happen first]

## Strategic Implications
Analyze how decisions impact:
- Business objectives and KPIs
- Resource allocation (budget, people, time)
- Risk profile and mitigation needs
- Competitive positioning

## Risk Assessment
Identify any concerns, challenges, or potential issues mentioned:
- **Risk:** [specific concern]
- **Impact:** [potential consequences]
- **Mitigation:** [proposed solutions or next steps]

## Immediate Leadership Actions Required
List any decisions or approvals needed from leadership within the next 30 days.

Please maintain strict factual accuracy and avoid interpretations not directly supported by the discussion.

Meeting transcript:
[PASTE YOUR BRASSTRANSCRIPTS OUTPUT HERE]

Extract and organize all action items, commitments, and follow-up requirements from this meeting transcript:

## Action Item Registry

For each task identified, create an entry with:

**Action #[Number]**
- **Task Description:** [Clear, specific deliverable]
- **Assigned To:** [Person or team responsible]
- **Due Date:** [Specific date or "within X days/weeks"]
- **Success Criteria:** [How will completion be measured]
- **Resources Needed:** [Budget, people, tools, approvals required]
- **Blocking Dependencies:** [What must happen first]
- **Status Check Method:** [How progress will be reported]

## Commitment Categories

**Immediate Actions (Next 7 Days):**
[List urgent items with owners and deadlines]

**Short-term Deliverables (1-4 Weeks):**
[List project milestones and interim deadlines]

**Long-term Initiatives (1+ Months):**
[List strategic projects and major deliverables]

## Cross-Dependencies Map
Identify where one action item depends on completion of others:
- [Action A] must complete before [Action B] can begin
- [Person X] needs deliverable from [Person Y] by [date]

## Follow-Up Schedule
Recommend check-in meetings or status updates based on the timeline:
- **Weekly check-ins needed for:** [high-risk or urgent items]
- **Bi-weekly reviews for:** [standard project work]
- **Monthly reviews for:** [long-term strategic initiatives]

## Potential Issues Flagged
Based on discussion tone and content, identify:
- Unclear ownership or scope
- Unrealistic deadlines mentioned
- Resource conflicts or constraints noted
- Previous missed commitments referenced

Meeting transcript:
[PASTE YOUR BRASSTRANSCRIPTS OUTPUT HERE]

Analyze this meeting transcript for risk factors, concerns, and potential issues. Create a comprehensive risk assessment:

## Risk Identification Matrix

For each risk, concern, or challenge mentioned:

**Risk Category:** [Operational/Financial/Strategic/Technical/Market/Legal]
**Risk Description:** [Specific concern as discussed]
**Probability Assessment:** [Based on discussion tone: High/Medium/Low likelihood]
**Impact Severity:** [Potential consequences: High/Medium/Low]
**Timeline:** [When this risk could materialize]
**Current Mitigation:** [Any solutions or safeguards already mentioned]

## Priority Risk Summary

**Red Flag Issues (High Impact, High Probability):**
- [Risk description]
- Immediate action required: [specific next steps]
- Owner: [who should address this]

**Watch List Items (Medium Priority):**
- [Risk description]
- Monitoring approach: [how to track this]
- Trigger points: [what would escalate this to high priority]

**Long-term Considerations (Lower Priority but Important):**
- [Risk description]
- Review timeline: [when to reassess]

## Opportunity Identification
Also extract any opportunities mentioned that aren't being actively pursued:
- **Opportunity:** [description]
- **Potential Value:** [business impact if captured]
- **Requirements:** [what would be needed to pursue]

## Recommended Risk Management Actions

**Immediate (Next 30 Days):**
1. [Specific action for highest priority risks]
2. [Risk monitoring setup requirements]

**Short-term (Next Quarter):**
1. [Mitigation strategies to implement]
2. [Process improvements to prevent recurrence]

**Long-term (Strategic Level):**
1. [Systematic changes needed]
2. [Investment or resource allocation recommendations]

## Decision-Making Implications
How identified risks should influence:
- Current project timelines and scope
- Resource allocation decisions
- Strategic planning assumptions
- Communication with stakeholders

Meeting transcript:
[PASTE YOUR BRASSTRANSCRIPTS OUTPUT HERE]

Analyze this meeting transcript for strategic business impact and context. Connect discussions to broader organizational goals:

## Strategic Alignment Assessment

**Primary Business Objectives Addressed:**
For each major topic discussed, identify:
- Which company/department goals this supports
- How success will be measured (KPIs/metrics mentioned)
- Timeline for achieving strategic impact
- Resource requirements relative to expected returns

## Financial Impact Analysis

**Budget Implications Identified:**
- Direct costs mentioned: [specific amounts and categories]
- Indirect costs implied: [people, time, opportunity costs]
- Revenue opportunities: [potential income/savings discussed]
- ROI considerations: [cost-benefit analysis points raised]

**Resource Allocation Decisions:**
- Human resources: [headcount, skills, time commitments]
- Technology investments: [tools, systems, infrastructure]
- Budget reallocation: [shifting funds between priorities]

## Competitive Intelligence

**Market Positioning Factors:**
- Competitive threats or opportunities mentioned
- Customer feedback or market research referenced
- Industry trends or changes discussed
- Timing advantages or disadvantages noted

## Stakeholder Impact Map

**Internal Stakeholders Affected:**
- [Department/team]: [how they're impacted]
- [Role/function]: [changes to their responsibilities]
- [Executive sponsor]: [what they need to know/approve]

**External Stakeholder Considerations:**
- Customer impact: [how decisions affect user experience]
- Partner/vendor effects: [relationship changes needed]
- Regulatory implications: [compliance or legal considerations]

## Strategic Decision Quality

**Well-Supported Decisions:**
- [Decision]: Backed by [data/analysis mentioned]
- Likely success factors: [strengths identified]

**Decisions Needing More Analysis:**
- [Decision]: Missing [specific information/analysis]
- Recommended additional research: [what to investigate]

## Implementation Success Factors

**Critical Success Requirements:**
1. [Key factor]: [why it's essential]
2. [Resource need]: [impact if not provided]
3. [Timing element]: [why schedule matters]

**Potential Implementation Challenges:**
1. [Challenge]: [why it could cause problems]
2. [Dependency]: [what could go wrong]
3. [Assumption]: [what if this proves incorrect]

## Strategic Recommendations

Based on this analysis, recommend:

**Immediate Actions:** [What should happen in next 30 days]
**Strategic Reviews:** [What needs deeper analysis]
**Communication Needs:** [Who else needs to know what]
**Success Metrics:** [How to measure progress toward goals]

Meeting transcript:
[PASTE YOUR BRASSTRANSCRIPTS OUTPUT HERE]

Based on this meeting transcript, create a comprehensive executive communication package with multiple formats:

## 1. Board-Ready Executive Brief (2-3 paragraphs)

Write a concise summary suitable for board meeting materials:
- Opening: Meeting purpose and strategic context
- Middle: Key decisions made and their business impact
- Closing: Next steps and any board-level approvals needed

## 2. Leadership Team Update (Bulleted Format)

**Key Decisions & Actions:**
- [Decision]: [Implementation by whom/when]
- [Action]: [Owner and deadline]

**Resource Impacts:**
- Budget changes or needs
- Headcount implications
- Timeline adjustments

**Cross-Department Dependencies:**
- [Department A] needs [specific deliverable] from [Department B]
- [Shared resource] allocation changes

**Leadership Attention Required:**
- Decisions pending executive approval
- Escalated issues needing intervention

## 3. Investor Update Snippet (External Communication)

If appropriate for external sharing:
- Progress on strategic initiatives
- Key milestones achieved or upcoming
- Market position improvements
- Financial performance indicators mentioned

## 4. All-Hands Meeting Talking Points

Employee-appropriate highlights:
- Company direction updates
- New initiatives affecting teams
- Success stories or wins to celebrate
- Changes in priorities or focus areas

## 5. Follow-Up Email Template

Draft a professional follow-up email to meeting participants:

Subject: [Meeting Name] - Decisions & Next Steps

Team,

Thank you for productive discussion on [key topics]. Here are our commitments moving forward:

**Decisions Confirmed:**
- [List major decisions reached]

**Action Items:**
- [Name]: [Task] by [deadline]
- [Name]: [Task] by [deadline]

**Next Meetings:**
- [Follow-up session]: [date and purpose]

Please reach out with questions or if priorities shift.

Best regards,
[Meeting Organizer]

## 6. Strategic Planning Input

**For quarterly/annual planning sessions:**
- Strategic themes emerging from discussion
- Resource allocation implications
- Timeline considerations for strategic planning
- Success metrics to track

## Customization Guidelines

For each communication format:
- Adjust confidentiality level for intended audience
- Include relevant context for stakeholder's role
- Emphasize outcomes most important to specific group
- Use appropriate level of detail for decision-making needs

Meeting transcript:
[PASTE YOUR BRASSTRANSCRIPTS OUTPUT HERE]

I have transcripts from [number] related meetings on [topic/project]. Please analyze them collectively to identify:

1. Evolution of decisions over time
2. Recurring themes or concerns
3. Progress against previously set action items
4. Changing priorities or strategic direction
5. Cross-meeting dependencies and commitments

Meeting transcripts:
[Meeting 1 - Date]: [transcript]
[Meeting 2 - Date]: [transcript]
[Meeting 3 - Date]: [transcript]

When analyzing this transcript, please note confidence scores from the JSON data. For any critical decisions or action items where confidence scores are below 0.8, please flag them as requiring human verification before implementation.

Please format this analysis for our CEO who prefers:
- Bullet points over paragraphs
- Financial impact emphasized
- Risk factors prominently featured
- Action items with clear accountability
- Maximum 1-page summary length

This meeting included technical experts discussing [specific domain]. Please preserve technical accuracy and note where decisions require specialized expertise to implement. Flag any technical terms or processes that may need expert review for accuracy.

This transcript covers crisis response decisions made on [date]. Please create documentation suitable for:
1. Legal review and compliance requirements
2. Post-crisis analysis and lessons learned
3. Stakeholder communication about response actions
4. Process improvement recommendations

Emphasize decision-making rationale and information available at time of decision.

Create board governance documentation from this transcript including:
- Formal resolutions passed
- Fiduciary oversight actions taken
- Risk management decisions
- Compliance review outcomes
- Strategic oversight guidance provided
- Follow-up reporting requirements established

Create an executive summary from this meeting transcript with:

## Key Decisions (What was decided)
## Action Items (Who does what by when)
## Risk Factors (What could go wrong)
## Strategic Impact (How this affects our goals)
## Leadership Actions Required (What needs executive approval)

Keep each section to 3-5 bullet points maximum. Focus on actionable intelligence for executive decision-making.

Transcript: [PASTE YOUR BRASSTRANSCRIPTS OUTPUT HERE]